Records and information management

Secure Shredding

Destroy your paper-based records securely in a safe and compliant way

Shred your documents to reduce liability

Iron Mountain Secure Shredding services protect the privacy of your information by destroying paper records and documents, plastics and media in a cost-efficient, safe and compliant way. Our online tools and on-demand reports covering key shredding metrics from usage to sustainability will help ensure efficiency and compliance.

Safeguard your organisation’s reputation by securely shredding sensitive and confidential paper documents.
Reduce costs by shredding documents no longer useful or necessary.
Ensure compliance by shredding documents in accordance with federal, state and industry regulations to avoid penalties, fines or legal action.

Whatever your needs and budget, Iron Mountain has a shredding service designed to help save you the time, effort and headache of managing document shredding on your own.

Loading component...

Types of confidential material Iron Mountain can shred

Paper documents, any colour and sizes
Card stock
Photographs
Files folders (no need to remove staples, clips and rubber bands)
Envelopes (including window envelopes)
Laminated paper
X-rays

Loading component...

How it works: Iron Mountain secure shredding & document destruction process

When you engage Iron Mountain’s secure shredding service, here is what you can expect.

First, Iron Mountain collects and transports your paper-based materials to a shredding plant, where they are processed and destroyed to a non-recoverable form using proprietary procedures and commercial-grade equipment.

offsite shred workflow image

With Iron Mountain's offsite shredding workflow process, all material is collected at your location and transported to an approved shredding plant. Depending on a variety of factors such as the proximity of the shredding plant and the volume of material moving through the workflow, collected material may be securely stored at an Iron Mountain Consolidation Centre prior to being transported to the shredding plant for final disposition.

All Iron Mountain customers are serviced directly by Iron Mountain or by an Iron Mountain-certified subcontractor. A listing of our geographic service areas and subcontractor service areas is available if contractually allowable on request.

The monthly invoice will be delivered to you after the materials have entered the shredding workflow process. A Certificate of Destruction will also be provided as part of your monthly invoice. Alternatively, you can download it on Iron Mountain Connect^TM.

Loading component...

Iron Mountain secure shredding options

Secure Offsite Shredding

Ongoing, verified destruction of sensitive paper documents and plastics such as backup tapes, DVDs, X-Rays and other non-paper media.

How it works:

Collection containers are placed in appropriate locations on your premises. At regularly scheduled service intervals, trained specialists collect the containers for transport to a secure destruction centre.

Containers are processed and their contents destroyed using proprietary procedures and commercial-grade shredding equipment. All non-recoverable by-product materials are recycled, and a certificate of destruction is provided. Alternatively customers may witness the destruction in our facility or request for a recording by requesting in advance.

Loading component...

Special Purge or Shredding Projects

Sometimes regularly scheduled destruction services don’t make sense. For periodic or one-time shredding, Iron Mountain offers a range of Special Projects Destruction services that can be customised to meet your organisation’s unique needs.

Implementing a new records management program or retention schedule
Completing a tax audit or litigation matter
Relocating or consolidating facilities
Cleaning out storerooms and file rooms to create extra space

All Special Projects Destruction services are handled with the same level of security, consistency and reliability as our recurring services.

Loading component...

Why shred your confidential documents?

The answer is simple: Shredding is the safest way to destroy unnecessary paper documents that contain confidential information.

Document shredding removes the hassle of sorting through stacks of papers and moving files boxes around your offices, freeing up storage space while keeping your employees and customers information safe and secure. Benefits of document shredding include:

Declutter office
Save time & reclaim space
Protect employee and customer information
Ensure your business is compliant with the law
Grow customer confidence

For the following businesses, confidential document destruction and paper shredding is not just suggested, it’s the law.

Healthcare organisations
Law firms
Financial service providers
Establishments that deal with extremely confidential information

Loading component...

Challenges of implementing an internal document shredding policy

When it comes to purging sensitive business documents, companies will often try to take care of it themselves by implementing different shredding policies. By deploying a Selective Shred or Shred-All policy, your organisation may be taking the right approach – but incurring unnecessary risk.

Below, we outline the common challenges and potential data security risks associated with creating an independent shredding protocol for your business, and examine the limitations of both Selective Shred and Shred-All policies.

Loading component...

Selective Shred

A selective shred program can be effective if there are only certain documents that need to be destroyed, but it comes with several caveats:

You have to rely on your employees to decide what gets destroyed.
You have to create your own guidelines and make sure they adhere to both compliance and environmental laws.
You have to spend time training your employees on what should and shouldn’t be destroyed, and how to shred confidential documents in a secure manner.
Your office shredders may not be able to handle the amount of materials that needs to be destroyed.
You will need to monitor contents that are placed in trash or recycling bins.

Loading component...

Shred-All

A bulk shredding option is the most straightforward approach and the most viable to perform internally. With a shred-all policy, employees are instructed to securely shred all information no longer needed for business or required by compliance law – as opposed to placing it in the trash.

It takes the burden of deciding which documents should be shredded off of employees, so you don’t have to worry about sensitive information being left behind.

Though this option is simple, it does require that your business have shredders that are easily accessible for all employees, and shredders that are resilient enough to withstand consistent, daily use.

Loading component...

Establishing a secure shredding programme is a great first step, but simply implementing it is not enough. Regular monitoring is required to minimise risk, ensure ongoing compliance, and manage costs. If you are amongst the business leaders who understand the mission-critical importance of a secure shredding policy – but don’t want to incur the risk associated with a do-it-yourself strategy – then it’s time to consider partnering with a trusted provider like Iron Mountain for document destruction.

Why engage secure paper shredding services?

Business documents and other media contain sensitive information that could become a liability to the company if they fell into the wrong hands. A secure shredding service gives you peace of mind that when you decide to purge your old documents, you are destroying them for good, with no chance of them resurfacing or finding their way into unlawful use.

Using a shredding service means you can skip the arduous process of creating policies and following up with employees to make sure they are adhered to. The contents that you would like destroyed will be done so legally and securely, adhering to the latest document destruction regulations. Iron Mountain will also provide a certificate of destruction attesting to the fact that the information has been destroyed as required.

Reduce privacy risk with Iron Mountain document destruction & secure shredding services

When it comes to choosing a document shredding service provider, there are plenty of vendors to choose from. Here’s why Iron Mountain is your best choice:

Loading component...

Naid AAA certification from I-Sigma

NAID from i-SIGMA is the only recognised independent source for security and ethics standards in the document destruction industry. NAID’s AAA-certification from i-SIGMA ensures Iron Mountain meets the highest legal and compliance regulations required for secure information destruction.

NAID’s AAA-certification from i-SIGMA indicates that Iron Mountain’s Secure Shredding service meets the highest legal and compliance regulations required for secure information and document destruction.

Secure shredding services tailored to your needs

With the Iron Mountain Connect online portal, you will be able to:

Manage your shredding services by viewing scheduled visits and pending shredding orders at your convenience

Make on-demand shredding service requests, add or close locations, and change the frequency of your paper shredding service

On-demand reports to manage compliance and reduce the cost of your shred program

Our Shred Usage Report is a valuable tool, providing the insight you need to better manage your document shredding program. By reviewing this report and identifying key trends over time, you will be able to correct potential compliance issues before they impact your business and identify opportunities to reduce costs.

Proven document destruction workflows with the highest level of security

Our operating shredding procedures and secure chain-of-custody processes are validated through decades of experience. Our InControl technology captures key information at the time of shred service at your location — including barcode scanning, shred container volume capture, and electronic signature and time/date stamp— providing you greater control and, more importantly, the peace of mind that comes from knowing your sensitive information is always secure.

Trained and vetted personnel

Iron Mountain shred personnel pass comprehensive background checks and receive rigorous, ongoing training on secure shredding services. They are experts in their field and take pride in knowing they are not just shredding documents, but also protecting your business.

World-class shredding facilities

Iron Mountain shred facilities provide some of the industry’s most advanced systems to safeguard your information, including:

Strict visitor policies

24x7, closed-circuit television surveillance cameras

Intrusion detection and environmental control systems

Environmentally responsible

Get the best of both worlds. By partnering with Iron Mountain, a company that provides a secure shredding service and offers a certified recycling programme, you get to support the environment and fulfil your corporate social responsibility (CSR) without compromising your confidentiality and security. After securely shredding your documents, Iron Mountain recycles all shredded material and provides a Certificate of Destruction for your audit purposes.

Loading component...

Speak to our shredding experts today to learn how Iron Mountain can cater to your specific business needs.

Loading component...

We make it easy to get started.

Loading component...

Why Iron Mountain?

We have the experience and expertise to streamline your organisation while keeping your enterprise and customer data safe and secure. Together, we elevate the power of your work.

About Us

Loading component...

Additional services we provide

Secure Storage

Store physical documents in a secure vault with data protection & climate-controlled facilities with Iron Mountain Philippines’ offsite commercial records storage centre.

Document Scanning & Digital Storage

Transform your business and centralise your information with digital scanning and storage

Iron Mountain Clean Start

Iron Mountain’s Clean Start program is designed to transform your workplace. Whether one floor, one building or multiple locations, we’ll help you navigate a variety of real estate changes, including office closures, occupancy in a new space or reconfiguration of your existing space. We’ll manage the clean-out process from start to finish and provide services to facilitate the donation or secure destruction of materials or equipment you no longer want to keep and the temporary or permanent storage of those items you do.

Smart Sort

Efficiently unmingle your commingled files—all without a complex, labour-intensive discovery project

Secure Shredding

Shred your documents to reduce liability

Loading component...

Types of confidential material Iron Mountain can shred

Loading component...

How it works: Iron Mountain secure shredding & document destruction process

Loading component...

Iron Mountain secure shredding options

Secure Offsite Shredding

How it works:

Loading component...

Special Purge or Shredding Projects

Loading component...

Why shred your confidential documents?

Loading component...

Challenges of implementing an internal document shredding policy

Loading component...

Selective Shred

Loading component...

Shred-All

Loading component...

Why engage secure paper shredding services?

Reduce privacy risk with Iron Mountain document destruction & secure shredding services

Loading component...

Loading component...

Naid AAA certification from I-Sigma

Secure shredding services tailored to your needs

On-demand reports to manage compliance and reduce the cost of your shred program

Proven document destruction workflows with the highest level of security

Trained and vetted personnel

World-class shredding facilities

Environmentally responsible

Loading component...

Speak to our shredding experts today to learn how Iron Mountain can cater to your specific business needs.

Loading component...

We make it easy to get started.

Thank you for reaching out

Loading component...

Why Iron Mountain?

Loading component...

Additional services we provide

Secure Storage

Document Scanning & Digital Storage

Iron Mountain Clean Start

Smart Sort

We're here to help.

Shred your documents to reduce liability

Types of confidential material Iron Mountain can shred

Secure Offsite Shredding

How it works:

Special Purge or Shredding Projects

Why shred your confidential documents?

Challenges of implementing an internal document shredding policy

Selective Shred

Shred-All

Why engage secure paper shredding services?

Reduce privacy risk with Iron Mountain document destruction & secure shredding services

Naid AAA certification from I-Sigma

Secure shredding services tailored to your needs

On-demand reports to manage compliance and reduce the cost of your shred program

Proven document destruction workflows with the highest level of security

Trained and vetted personnel

World-class shredding facilities

Environmentally responsible

Speak to our shredding experts today to learn how Iron Mountain can cater to your specific business needs.

Why Iron Mountain?