Information transformation

Reduce risk and ensure security and compliance for the information you hold

Business objective: Data, IT security and resilience

Redefine how you safeguard your most critical asset

Have you ever considered what could happen if your organisation's most valuable assets were compromised? In today’s digital landscape, protecting your reputation is more crucial than ever. Yet, many organisations grapple with internal and external risk factors—ranging from data loss and misuse to cyber attacks and IT asset mismanagement. What if there was a way to stay ahead of these threats, ensuring your assets remain secure and your reputation intact?

At Iron Mountain, we’ve earned the trust of over 240,000 organisations worldwide, including more than 90% of the Fortune 1000. We make it effortless for you to stay abreast of the latest protocols, ensuring your asset and information management is not just compliant, but proactively secure.

Curious about how we can help you mitigate risk and safeguard your most critical assets?

Request a free consultation

Over 90%

of the Fortune 1000 trust us
with their data

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How do we do it?

Through our information transformation framework we help your organisation improve security, innovation and resilience

Click on each phase to jump to the respective part of this page.

Access, collaborate, and innovate by taking control of your information and data - Workflow infographic

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Phase 1 - Discover

Uncover your risk profile

As a first step to prevent data breaches, Iron Mountain helps organisations understand their data landscape. Whether your data is in the cloud, on-premises, or physical, knowing its scope is essential for effective information lifecycle management and accurately assessing your risk profile. After all, what you don't know can hurt you.

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Phase 3 - Govern your data with confidence

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Understand how to prevent a breach in your organisation

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Phase 2 - Unify

Unify and protect your data, environment and bottom line

Once you are aware of what information and data your business has, our experts can work with you to protect your data from the time it's created until it's securely destroyed. We organise, and securely manage your media and IT assets, laying the foundation for a robust and streamlined security process.

For example, It’s imperative that the hardware assets on which your data resides are governed by effective asset lifecycle management (ALM). A strategic ALM approach can support your business in keeping your data safe, optimise the utilisation of your IT assets, maximise your return on investment and minimise your environmental impact.

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Phase 3 - Govern

Build robust data governance

To manage the ongoing storage and application of incoming and outgoing information, our specialists use technology and expertise to address data retention, privacy, compliance, and risk management for all your data, whether digital, on hardware, or on paper.

This involves creating a governance structure with a steering committee and enterprise-wide information governance policies.

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Explore our scanning, digital storage and governance solutions

Document Scanning & Digital Storage

Transform your business and centralise your information with digital scanning and storage

Policy Centre

Know your obligations and show compliance with our online Policy Centre tool

Data and IT security reduce risk and ensure security and compliance

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Phase 4 - Automate

Automate for greater resilience

As the volume of information moving through your organisation grows, relying on manual tasks can open your organisation to enormous risk. We can help you integrate modern technology to eliminate bottlenecks and automate compliance tasks, freeing your employees to focus on higher-value tasks.

We help you determine what to keep, what to dispose of, and when, ensuring your business remains compliant and secure, regardless of the amount, location, or format of your data.

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Reduce risk and increase resilience with workflow automation

InSight digital experience platform

Access information from a unified, automated, secure platform

Smart Sort

Efficiently unmingle your commingled files—all without a complex, labour-intensive discovery project

Digital Mail

Digital Mail is as easy to set up as it is to use. Our complete end-to-end solution handles everything from mail pickup to disposition, all with an auditable chain of custody.

Phase 5 - Unlock

Unlock the value of your data

Strategic data management and IT governance are the foundation to unlocking data value. Organisations need to balance data access with retention and disposition requirements when it comes to document retention policies (physical or digital). Data recovery and migration, cloud adoption and secure, sustainable and compliant IT asset lifecycle management is critical to unlocking the full potential of a successful digital transformation.

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Phase 5 - Unlock insights & make better decisions

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Phase 6 - Maintain

Maintain lasting security

Securing your information goes beyond documentation and requires understanding your data's dynamic nature—its sensitivity, locations, and alignment with protocols.

In this ever-evolving data and business landscape, continuously updating processes is crucial. By staying attentive and adaptable, you protect your organisation against emerging threats and regulatory changes, ensuring lasting security.

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Ensure your data, information and IT assets remain compliant and protected:

Policy Centre

Know your obligations and show compliance with our online Policy Centre tool

InSight digital experience platform

Access information from a unified, automated, secure platform

Learn more about how to undergo an information transformation

Take the next step. Click below to learn more:

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Learn more

By transitioning from physical to digital with a unified asset framework, structured records and data, your digitised information and data can unlock valuable insights through automation.

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Learn more

Build a strong and flexible information framework to drive security, innovation and resilience for your organisation.

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Learn more

Given the changing nature of the hybrid workforce, redeploy and retire costly real estate with digitised assets, and free your people from manual tasks with automation.

Reduce risk and ensure security and compliance for the information you hold

Redefine how you safeguard your most critical asset

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How do we do it?

Click on each phase to jump to the respective part of this page.

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Phase 1 - Discover

Uncover your risk profile

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Understand how to prevent a breach in your organisation

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Phase 2 - Unify

Unify and protect your data, environment and bottom line

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Phase 3 - Govern

Build robust data governance

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Explore our scanning, digital storage and governance solutions

Document Scanning & Digital Storage

Policy Centre

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Phase 4 - Automate

Automate for greater resilience

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Reduce risk and increase resilience with workflow automation

InSight digital experience platform

Smart Sort

Digital Mail

Phase 5 - Unlock

Unlock the value of your data

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Phase 6 - Maintain

Maintain lasting security

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Ensure your data, information and IT assets remain compliant and protected:

Policy Centre

InSight digital experience platform

Learn more about how to undergo an information transformation

Take the next step. Click below to learn more:

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Redefine how you safeguard your most critical asset

How do we do it?

Click on each phase to jump to the respective part of this page.

Phase 1 - Discover

Uncover your risk profile

Phase 2 - Unify

Unify and protect your data, environment and bottom line

Phase 3 - Govern

Build robust data governance

Phase 4 - Automate

Automate for greater resilience

Phase 5 - Unlock

Unlock the value of your data

Phase 6 - Maintain

Maintain lasting security