Gain control of your data

Privacy Act compliance

Ensuring privacy compliance and robust data security is paramount in today's regulatory landscape.

Transform your data for privacy compliance

Ensuring privacy compliance and robust data security is paramount in today's regulatory landscape. Iron Mountain's Information Transformation framework offers a proven 6-step strategy to achieve this. The infographic below details this framework, outlining the essential steps to modernise your information management, helping you confidently navigate regulations and protect your organisation from the serious consequences of non-compliance.

Unlock the 6-step framework

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Phase 6 - Maintain a secure and compliant digital-first approach

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Navigating Australia's evolving privacy landscape

Significant changes to Australia's Privacy Act are reshaping how businesses handle personal information. These changes impact data management, storage, and the definition of private information. To ensure compliance and mitigate risk, organisations must understand these changes and prioritise effective data governance.

Privacy act best practices

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The rising stakes of privacy non-compliance

Understand the impact of new regulations

Minimise risk, and protect your customers' information.

Iron Mountain provides the expertise and solutions you need to proactively address Privacy Act changes, strengthen your data governance, and ensure ongoing compliance through our information transformation framework.

Download our ebook

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Navigating the path to Privacy Act compliance

Understanding your personal information is the first step to compliance. While records management professionals traditionally handled this responsibility, the digital age has broadened the scope to include technical professionals and data officers.

The challenge of managing personal information (PII) requires a combination of skills in both traditional records management and modern data management.

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Start your information transformation with Iron Mountain

Let us help you prepare for the Privacy Act changes through a process we call, information transformation. We help you discover, unify and govern your physical and digital assets so you can automate workflows, unlock valuable insights and maintain a compliant and digital-first approach to your organisation.

Click on each phase to jump to the respective part of this page.

Access, collaborate, and innovate by taking control of your information and data - Workflow infographic

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Phase 1 - Discover

Discover what information your organisation holds

The initial step is to comprehensively understand your organisation's information landscape. This involves identifying all personal information, including structured and unstructured data across various systems and storage locations. Understanding your regulatory obligations and implementing necessary controls is crucial for compliance.

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Determine what to digitise, store or destroy:

Smart Sort | Commingled Records Sorting

Efficiently unmingle your commingled files—all without a complex, labor-intensive discovery project

See What’s Inside Your Records Boxes | Smart Reveal

Reveal what you have—and potentially who is the rightful owner of each records box

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Take the next step in unifying your data:

Enterprise document scanning & digitization solutions

From paper documents to multimedia formats, we transform your physical records into AI-ready enterprise data so your teams find what they need, when they need it.

InSight DXP

Govern, streamline, and unlock information in a secure, AI-powered data platform

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Phase 2 - Unify

Unify your data and information

Once you've identified what records you need to keep, it's time to decide what to keep in physical storage and what to digitise. We identify, organise, and securely manage your records, laying the foundation for a streamlined digitisation process.

Instead of working in silos, your team can now find your information in an easily accessible, centralised, secure digital storage repository that’s compliant with the revised Australian Privacy Act. This approach mitigates risks from any unforeseen situations such as data breaches or loss of records, ensuring you remain compliant with mandatory retention period for personal information.

Unlock data value

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Phase 3 - Govern

Govern your data with confidence

Once you know what data and information you have, it’s essential to understand your information governance requirements under the updated Privacy Act. Organisations must develop a governance program and retention schedule, ensuring compliance with the new maximum and minimum retention periods.

Your data must be securely stored, compliant with the latest regulations, and regularly reviewed to ensure unnecessary information is defensibly destroyed once its retention period expires.

Get privacy insights

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Explore our governance solutions:

Information governance and professional services

More than 100 information governance experts are ready to help grow your program with a comprehensive approach

Retention policy development and advisory services

Know your obligations and show compliance with our online policy centre tool

Retention Policy Management

A pathway to efficient, cost effective and compliant information governance.

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90%
of workers say automation solutions increase their productivity
Harvard Business Review

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Phase 4 - Automate

Automate your workflows

Here's where you harness the full power of AI to classify and connect your data, automate manual processes, enable audit-ready compliance, and make information accessible and useful.

Using intelligent document processing and advanced capture solutions you can add structure and monitor every data collection process. With this comes increased productivity and less chance of human error when classifying, storing or processing your information.

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Phase 5 - Unlock

Unlock insights and make better decisions

As documents and data seamlessly flow through your organisation, your team can now unlock your data's potential. By digitising your files and harnessing advanced analytics, your team can uncover patterns, trends, and invaluable information buried within your records. With the new Privacy Act amendments, staying compliant also opens opportunities for better data utilisation and improved decision-making.

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Start unlocking insights from your data:

InSight DXP

Govern, streamline, and unlock information in a secure, AI-powered data platform

Intelligent document processing in InSight DXP

Digitize, store, automate, and unlock the power of your data through the power of automation

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Ensure your data, information and IT assets remain compliant and protected:

Retention policy development and advisory services

Know your obligations and show compliance with our online policy centre tool

Asset Lifecycle Management (ALM)

ALM helps protect not only your data and the environment, but also your bottom line

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Phase 6 - Maintain

Maintain a secure and compliant digital strategy

As your digital footprint expands, safeguarding your data and information is paramount. Iron Mountain's comprehensive services ensure your IT infrastructure remains secure, resilient, and adaptable, giving you a competitive edge in today's dynamic landscape.

Privacy Act compliance

Transform your data for privacy compliance

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Navigating Australia's evolving privacy landscape

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The rising stakes of privacy non-compliance

Understand the impact of new regulations

Minimise risk, and protect your customers' information.

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Navigating the path to Privacy Act compliance

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Start your information transformation with Iron Mountain

Click on each phase to jump to the respective part of this page.

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Phase 1 - Discover

Discover what information your organisation holds

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Determine what to digitise, store or destroy:

Smart Sort | Commingled Records Sorting

See What’s Inside Your Records Boxes | Smart Reveal

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Take the next step in unifying your data:

Enterprise document scanning & digitization solutions

InSight DXP

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Phase 2 - Unify

Unify your data and information

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Phase 3 - Govern

Govern your data with confidence

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Explore our governance solutions:

Information governance and professional services

Retention policy development and advisory services

Retention Policy Management

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Phase 4 - Automate

Automate your workflows

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Phase 5 - Unlock

Unlock insights and make better decisions

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Start unlocking insights from your data:

InSight DXP

Intelligent document processing in InSight DXP

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Ensure your data, information and IT assets remain compliant and protected:

Retention policy development and advisory services

Asset Lifecycle Management (ALM)

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Phase 6 - Maintain

Maintain a secure and compliant digital strategy

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Learn more on automating your workflows:

InSight DXP

Intelligent document processing in InSight DXP

Digital Mail

Get access to the Maturity Guide

We're here to help.

Transform your data for privacy compliance

Navigating Australia's evolving privacy landscape

Understand the impact of new regulations

Minimise risk, and protect your customers' information.

Navigating the path to Privacy Act compliance

Start your information transformation with Iron Mountain

Click on each phase to jump to the respective part of this page.

Phase 1 - Discover

Discover what information your organisation holds

Determine what to digitise, store or destroy:

Smart Sort | Commingled Records Sorting

See What’s Inside Your Records Boxes | Smart Reveal

Take the next step in unifying your data:

Enterprise document scanning & digitization solutions

InSight DXP

Phase 2 - Unify

Unify your data and information

Phase 3 - Govern

Govern your data with confidence