Records and Information Management

Smart Reveal

Improve inventory record accuracy and identify unknown records to support confident, defensible disposition decisions.

Gain visibility into your stored records with Iron Mountain Smart Reveal

To manage your records and make defensible disposition decisions, you need to know what you own. Without full visibility, you risk retaining inventory longer than necessary, wasting time, and exhausting resources manually reviewing boxes across multiple sites.

Iron Mountain Smart Reveal transforms your information into clear intelligence, especially if your records are stored across multiple locations in the United Kingdom.

Loading component...

You’ll get all the information you need to make informed decisions

Smart Reveal

How Smart Reveal works

Loading component...

Identify boxes in storage with little or no descriptive information.

Loading component...

Take pictures of the box face, and its contents from the top, with options for more images if needed.

Loading component...

Review box pictures via our secure gateway. Select and assign your required action for each box

What are the benefits of Iron Mountain Smart Reveal?

With Smart Reveal, you can act with confidence, knowing you are making the right disposition decision for every record, every time.

Make defensible disposition decisions about what records to keep, destroy, or digitise

Stop storing everything, digitising everything, or indiscriminately destroying records you’re obligated to keep.

Optimise your inventory record system

Increase your organisation’s speed and efficiency by giving employees the ability to find what they need and make quick decisions.

Loading component...

Smart Reveal photo gallery

Iron Mountain Smart Reveal

Video

What’s hiding in your record storage boxes?

Important business records that must be retained, defensibly destroyed, or digitized?

Or content that should never have gone into storage in the first place?

We’ll partner with you to generate a list of boxes that would benefit from Smart Reveal. You can select boxes from that list to get the process started.

We will take pictures of the outside of each box.

We will also take an aerial view of each box.

We can customize your Smart Reveal project and take additional pictures, according to your preferences and requirements.

Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Iron Mountain’s Smart Sort technology is used to sort and reorganise files by:

destruction eligibility date
category
association
and additional requirements that you define

Learn More

Loading component...

We make it easy to get started.

Loading component...

Why Iron Mountain?

Iron Mountain combines decades of records management expertise with a suite of technology-driven products that address an organisation’s entire physical records inventory.

With Smart Reveal, you get a one-of-a-kind, cost-effective solution that reveals the unknown contents of your boxes quickly and accurately;without the need for burdensome manual processes, or placing unnecessary strain on your team or resources.

To learn more about Smart Reveal, please contact your sales representative or complete this form.

About Us

Loading component...

Frequently asked questions

How do I know which boxes of records are the right fit for Smart Reveal?

Smart Reveal is designed for boxes of records stored with limited or no descriptive data.

Can Iron Mountain help me decide which boxes should go through the Smart Reveal process?

Yes, our sales team can use a diagnostic tool to generate a report that lists all boxes of records with limited or no descriptive information stored at Iron Mountain facilities. From that list, you can select boxes for the Smart Reveal process.

How many pictures will Smart Reveal provide?

Each Smart Reveal engagement is customisable. You can choose the number of pictures and views you need to meet your project requirements.

Can Smart Reveal work for non-paper records?

Yes, Smart Reveal works with any physical asset, such as pathology slides/blocks, microfilm, microfiche, etc.

What does Iron Mountain need from me in order to set up a Smart Reveal project?

We will partner with you to generate a list of boxes that will benefit from the Smart Reveal process. From that list, we’ll need you to select which boxes you’d like to run through the Smart Reveal process.

Can I decide how many boxes I want to run through the Smart Reveal process?

Yes, you can decide the quantity of boxes based on your budget, priorities, timelines, etc.

Is there a minimum number of boxes required to leverage Smart Reveal?

The minimum is a Proof of Concept for 40 boxes.

My inventory is located across several record storage facilities. Can I expect the same experience at every site?

Our technology-enabled solution ensures that your experience is consistent regardless of the location of your records inventory.

Are there other products or programs that pair with Smart Reveal to help me clean up my legacy records?

Iron Mountain Smart Sort will help you sort and reorganise your commingled files according to destruction eligibility, record type, record status, unique identifier, or any other criteria you decide. For more information, visit ironmountain.com/smartsort.

Related resources

View More Resources

Smart Reveal

Smart Records Cleanup Suite

Gain visibility into your stored records with Iron Mountain Smart Reveal

Loading component...

You’ll get all the information you need to make informed decisions

Smart Reveal

How Smart Reveal works

Loading component...

Loading component...

Loading component...

What are the benefits of Iron Mountain Smart Reveal?

Make defensible disposition decisions about what records to keep, destroy, or digitise

Stop storing everything, digitising everything, or indiscriminately destroying records you’re obligated to keep.

Optimise your inventory record system

Increase your organisation’s speed and efficiency by giving employees the ability to find what they need and make quick decisions.

Loading component...

Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Loading component...

We make it easy to get started.

Thank you for reaching out

Loading component...

Why Iron Mountain?

Loading component...

Frequently asked questions

Related resources

We're here to help.

Gain visibility into your stored records with Iron Mountain Smart Reveal

Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Why Iron Mountain?