Iron Mountain worker scanning - digital storage

Digital Solutions

Document scanning and digital storage

Digitally transform your business and centralise your information

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Digitisation considerations
How it works
Features & Benefits

Gain secure, collaborative access to your information

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.

We can help you prioritise and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.

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Discover Ireland's Digital Scanning Facilities

Iron Mountain employee at an imaging device scanning a historic old book for preservation

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Digitisation considerations

If you want leadership to invest in digitisation, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organisation’s return on (digital) investment.

Support remote, hybrid workforces

Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.¹

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Support remote, hybrid workforces

Customers report increased collaboration leading to 26,000 hours saved annually.²

Downsize real estate

Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.³

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Downsize real estate

Customers report reduced storage costs of $211K over 3 years.²

Aid in compliance

94% of annual compliance costs come from the labour-intensity of document and data management.⁴

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Aid in compliance

Customers report better security and compliance processes, reducing time spent on auditing work by 25%.²

Consolidate systems

Most content systems (74%) are not connected to other lines of business.⁵

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Consolidate systems

Customers report a 55% efficiency lift related to cataloguing and understanding documents and information.²

Support environmental, social, and governance (ESG) initiatives

According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.⁷

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Support environmental, social, and governance (ESG) initiatives

As physical information gets digitised and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.

Sources:
¹Squaretalk
² Iron Mountain
³ CNN

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⁴National Bureau of Economic Research
⁵ Forbes
⁶United States Environmental Protection Agency

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

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How document scanning and digital storage works

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Enterprise digitization capabilities

Global scale and security:

High-volume infrastructure: We digitize over 3 billion documents annually across 141 imaging sites in 45 countries.
Versatile format handling: Processes paper, legacy media, X-rays, and specialized physical formats with a secure chain of custody.
Flexible asset disposition: Choose to return physical assets, store them in Iron Mountain record centers, or execute certified destruction after scanning.

Quickly search and find information

Direct cloud delivery: Deliver digital files straight to InSight DXP or another secure repository.
Real-time visibility: Track scanning progress in real time and enable quality checks directly in the platform.
Distributed workforce access: Allows hybrid and remote teams to search, view, and securely download data from virtually any location using an intuitive viewer.

Effortless procurement and growth

Cloud marketplace ready: Purchase directly through AWS, Google Cloud, or Microsoft Azure to leverage committed spend and bypass lengthy procurement cycles.
Modern SFTP alternative: Replaces outdated SFTP file deliveries with a cost-effective, secure digital archive designed to scale.
Built for innovation: Seamlessly expand storage, onboard new users, and unlock AI-driven automation as your organization evolves.

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Industry examples

Iron Mountain offers solutions for multiple industries, including but not limited to:

Why choose Iron Mountain for document scanning and digital storage

Iron Mountain brings more than 20 years of experience in document scanning, classifying, and digitally storing information in our highly secure, efficient, and extensive digitisation network of 135 imaging sites across 46 countries scanning 2.4 billion images annually. At these volumes and footprint, Iron Mountain is one of the top digitisation providers in the world, and applies our digitisation and digital storage experience to help companies of all sizes and industries.

Document scanning and digital storage

Digitization

Gain secure, collaborative access to your information

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Digitisation considerations

Support remote, hybrid workforces

Support remote, hybrid workforces

Downsize real estate

Downsize real estate

Aid in compliance

Aid in compliance

Consolidate systems

Consolidate systems

Support environmental, social, and governance (ESG) initiatives

Support environmental, social, and governance (ESG) initiatives

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How document scanning and digital storage works

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Enterprise digitization capabilities

Global scale and security:

Quickly search and find information

Effortless procurement and growth

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Industry examples

Why choose Iron Mountain for document scanning and digital storage

Customer success stories

Customer success stories

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Gain secure, collaborative access to your information

How document scanning and digital storage works

Enterprise digitization capabilities

Global scale and security:

Quickly search and find information

Effortless procurement and growth