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Document scanning and digital storage

Digitally transform your business and centralise your information

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Scanning and digitisation services

Scanning services for a more digital workplace

Digitally transform your business with document imaging – our scanning services convert your paper documents into an electronic archive, ensuring everything you need is stored securely and makes retrieving your files quick and easy.

Our extensive network of imaging centers, document scanning and indexing services, secure storage options and workflow automation solutions can help accelerate your transition to a more digital workplace.

Our integrated approach to document imaging management and workflow automation can help you:

Remove paper from your processes and workflows
Streamline business processes
Increase staff efficiency and productivity
Meet and reduce risk for your organization

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Why digitise?

Today, organisations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:

Support remote, hybrid workforces

Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.¹

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Support remote, hybrid workforces

Customers report increased collaboration leading to 26,000 hours saved annually.²

Downsize real estate

Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.³

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Downsize real estate

Customers report reduced storage costs of $211K over 3 years.²

84%
Of organisations achieve payback in under 18 months
40%
Employees can spend nearly half of their day looking for paper files
£1M+
Non-compliance fines can reach millions of pounds
56%
Of organisations still rely on paper-based contracts and orders

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

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How document scanning and digital storage works

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Why choose Iron Mountain for document scanning and digital storage

Iron Mountain brings more than 20 years of experience in document scanning, classifying, and digitally storing information in our highly secure, efficient, and extensive digitisation network of 135 imaging sites across 46 countries scanning 2.4 billion images annually. At these volumes and footprint, Iron Mountain is one of the top digitisation providers in the world, and applies our digitisation and digital storage experience to help companies of all sizes and industries.

45

countries

2.4

billion images annually

Source: internal testing April 22, 2025 for images scanned in 2024

Scanning and digitisation services we provide

It’s time to go digital

Iron Mountain offers a strategic conversion of your paper records and documents to a digital format to reduce storage costs.

Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs.

Backfile Conversion can help you:

Extract valuable data and insights from your legacy records and documents to make better business decisions
Have electronic access to your vital records without subjecting the original to wear and tear or loss
Centralise your information in an electronic repository of your own or our Digital Record Centre, where it can be easily and securely shared.

Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.

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Why Iron Mountain?

Keep costs low with our pay-as-you-go model
Get fast, digital access to your documents
We are able to link your physical and electronic records and information, wherever they reside.
You will benefit from our highly secure personnel, processes and facilities.
We have 20+ years of experience in scanning, indexing and classification.
Our breadth of services means you to deal with fewer vendors.

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Move to a more paper-free way of working with our Day Forward scanning service.

Scan, index and convert your paper documents and increase your efficiency.

Stop perpetuating paper in your workplace. Start your digital transformation – scan, index and convert your paper documents when they are produced or received in the normal course of business. Processing paper documents slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass.

We will work with you to identify the points at which paper enters your department or organisation and establish a program that prevents paper documents from entering your workplace.

Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.

Learn more about how our Digital Mail solution helps customers say goodbye to paper mail.

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Day forward scanning can help you:

remove paper from your workplace
implement business process automation
increase the efficiency of your content management systems

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We’ve successfully guided hundreds of organisations through the process of converting paper-based documents to digital files.

Iron Mountain is a secure option to accelerate your transition to a more digital workplace by utilizing an integrated document imaging and indexing service.

✔ A streamlined workflow

Iron Mountain offers a complete solution for document scanning, with a streamlined workflow that’s designed to meet the needs of your business. Documents are scanned and delivered through a secure network, with the ability to separate, consolidate, modify and import documents at any time, even during the format conversion process. Our team is proactive about helping you achieve efficiency targets and will show you where improvements can be made.

✔ World-class technology

Our advanced technology can automatically extract data from forms, read barcodes and handwriting, index documents and integrate seamlessly with your existing document management system. You’ll save time doing these tasks manually and reduce the costs associated with managing and storing the documents in your organisation. The result? Full visibility across your entire business, so you can maintain the integrity of your data at all times.

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✔ High-volume format conversion

Our streamlined workflows are ideal for time-sensitive information, or documents that require collaboration among teams. We pride ourselves on our speed and accuracy in scanning documents of all types. Our team will design a workflow that suits your organisation, with security protocols in place to ensure the information we manage is protected at all times.

✔ Safe, secure and searchable

Your documents will be scanned and original copies are then stored in a highly-secure environment that maintains compliance with legislative and regulatory requirements, best practice standards and quality assurance needs.

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Streamline operations and connect data across business silos

Leaders like you have been trying to remove, or at least reduce, paper-based information from business processes. But it’s impossible to remove paper from your workplace when paper-based mail keeps coming and continues to be a core part of your operational processes. Access to paper-based mail is an even bigger challenge when you have a distributed workforce that needs secure timely access to their mail regardless of their location.

Traditional mailrooms rely on manual systems and processes that are labour intensive and prone to human error. As organisations consider downsizing and/or optimising real estate space, they need to streamline operations and connect data across business silos. Iron Mountain can help.

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Transform Your Mailroom

Iron Mountain Digital Mail solution is a software as a service (SaaS) offering that enables you to enhance operational efficiency by digitising physical mail to provide secure access and retrieval for your employees, automating document-centric processes, and connecting your data across platforms.

Convert your mail from physical to digital with auditable chain of custody
Provide access to and receipt of mail in a secure repository anytime, anywhere to authorised users through role-based permissions you own and manage
Create opportunity for automation and collaboration of document-centric processes
Gain operational insights and drive efficiency by connecting data across business silos
Reduce your physical footprint and related real estate expenditures
Consolidate vendors by utilising an end-to-end solution

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Customer success stories

Hoogste scores voor operationele continuiteit

HMCTS delivers easy-to-use will and probate search service with Iron Mountain InSight on AWS

Read in our case study how Iron Mountain helped HMCTS storing, digitising and processing wills with Iron Mountain InSight and Amazon Textract ML.

The national archives case study: Accelerating transition of digital records using artificial intelligence

The UK government needed to find an efficient way of handling the first batch of documents from the dawn of the digital age.

Digitizing the mortgage mailroom - Laptop and digital envelopes

Digitising the mortgage mailroom

One of the nation's top mortgage lenders realised it needed a way to collect, digitise, categorise, disseminate, and defensibly destroy large amounts of mail. Find out how by taking the leap to Iron Mountain's Digital Mail solution, this lender was able to cut through mounds of paper and red tape to meet the needs of its customers and industry partners.

Claims processing made simple with digital mailroom

As one of the most highly regulated industries, insurance and paperwork go hand in hand. Learn how a top US insurance provider handled the mix of physical and digital claims coming in and managed to improve process time and the customer experience, all while reducing cost.

Unemployment claims, a pandemic, and the digital mailroom

Find out how one of the largest states in the US used the dramatic increase in unemployment claims caused by the pandemic as an opportunity to streamline its mailroom operations, leading to a more efficient intake process and quick customer service when it counted most.

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Document scanning and digital storage

Digitisation

Scanning services for a more digital workplace

Our integrated approach to document imaging management and workflow automation can help you:

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Featured resource

Why digitise?

Support remote, hybrid workforces

Support remote, hybrid workforces

Downsize real estate

Downsize real estate

How document scanning and digital storage works

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Why choose Iron Mountain for document scanning and digital storage

45

2.4

Scanning and digitisation services we provide

It’s time to go digital

Iron Mountain offers a strategic conversion of your paper records and documents to a digital format to reduce storage costs.

Backfile Conversion can help you:

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Why Iron Mountain?

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Move to a more paper-free way of working with our Day Forward scanning service.

Scan, index and convert your paper documents and increase your efficiency.

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Day forward scanning can help you:

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We’ve successfully guided hundreds of organisations through the process of converting paper-based documents to digital files.

✔ A streamlined workflow

✔ World-class technology

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✔ High-volume format conversion

✔ Safe, secure and searchable

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Streamline operations and connect data across business silos

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Transform Your Mailroom

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Customer success stories

HMCTS delivers easy-to-use will and probate search service with Iron Mountain InSight on AWS

The national archives case study: Accelerating transition of digital records using artificial intelligence

Digitising the mortgage mailroom

Claims processing made simple with digital mailroom

Unemployment claims, a pandemic, and the digital mailroom

Related resources

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Scanning services for a more digital workplace

Our integrated approach to document imaging management and workflow automation can help you:

How document scanning and digital storage works

It’s time to go digital

Iron Mountain offers a strategic conversion of your paper records and documents to a digital format to reduce storage costs.

Backfile Conversion can help you:

Why Iron Mountain?

Move to a more paper-free way of working with our Day Forward scanning service.

Scan, index and convert your paper documents and increase your efficiency.

Day forward scanning can help you:

We’ve successfully guided hundreds of organisations through the process of converting paper-based documents to digital files.

✔ A streamlined workflow

✔ World-class technology

✔ High-volume format conversion

✔ Safe, secure and searchable

Streamline operations and connect data across business silos

Transform Your Mailroom